JOB OPPORTUNITY: Associate Director of Special Services
Title: Associate Director of Special Services
Reports to: Area Director
Learns and adheres to the philosophy and mandates of Head Start/Early Head Start as outlined in the Performance Standards and the Policies and Procedures of Greater Bergen Community Action
Assists the area director/director with planning and designing programs and systems to accommodate current needs and future expansion
Responsible for the administration and coordination of the Disability and Mental Health Content Areas and the Health and Nutrition Areas of the program
Serves as resource to staff and parents in implementing the Head Start/ Early Head Start Performance Standards and other policies that relate to the Disability, Mental Health, Health and Nutrition Content Areas and on early childhood education and development.
Communicates with staff to share information, build skills, oversee performance and resolve problems.
Collaborates with the director, area director, content area specialists and supervisors to help ensure that services are integrated into one comprehensive program
Serves as an advocate for quality programs for children and families
Is responsible for the supervision of the mental health specialist, disabilities specialist, speech and language consultants, nurses, nurse assistants and nutrition consultants
Oversees the annual review and if necessary, revises and updates the Disability and Mental Health Service Content Plans and the Health and Nutrition portion of the Education Service Content Plans
Assists with updating and analyzing the Community Assessment as it relates to the disability, Mental Health, Health and Nutrition Content Areas while facilitating parent, staff and community participation in the planning process
Implements a process to select and adapt a curriculum that is consistent with the Head Start/ Early Head Start Performance Standards and early childhood development theory. Reviews and updates yearly
Reviews requisitions, using budget line items, confers with Head Teachers as needed and submits to the Area Director
Works with Area Director, Director, personnel committee and contact area specialists in the selection of personnel as requested
Promotes a commitment to and understanding of the Disability, Mental Health, Health and Nutrition Content Plans among staff
Provides and/or arranges for necessary training when requested
Assists staff in designing and/or using a learning environment that supports the curriculum
Selects the equipment and materials for development activities with the staff
Reviews schedules and helps the staff achieve a balance of activities in the classroom
Clarifies the role of discipline and helps staff develop skills in promoting self-control and a positive self-image in each child
Ensures that staff observes and record children’s behavior and activities on a daily basis and uses this information to individualize the program
Reviews weekly plans of the classroom staff to ensure that they reflect an understanding of the curriculum, individualization and coordination with other components
Assists the Family Workers in planning and/or conducting training for parents
Promotes the meaningful involvement of parents in planning the curriculum and helping in the classroom
Promotes staff understanding of policies and procedures and ensures that the Disability, Mental Health, Health and Nutrition Components adhere to these policies and procedures
Participates in the development and refinement of local policies and procedures that guide the Disability, Mental Health, Health and Nutrition Components
Reviews records for the Disability, Mental Health, Health and Nutrition Components and ensures that other records kept by the education staff are maintained as required
Designs and maintains a system for tracking all activities to ensure that the program’s policies and procedures are being followed
Sets, clarifies and communicates job standards for the staff
Supports and promotes the Head Start/Early Head Start Performance Standards and local standards applicable to Head Start/ Early Head Start
Establishes and maintains written and verbal communication systems for the Disability, Mental Health, Health and Nutrition Content Areas
When necessary, participates in regularly scheduled Head Teacher and staff meetings
Provides individualized supervision based on continual assessment of the skills, knowledge, motivation, and attitudes of staff
Conducts regular observation of staff performance and provides written feedback to staff
Conducts formal staff performance evaluations according to the program’s policies and procedures
Establishes and implements procedures for orienting and supervising community volunteers for classroom placement
Assesses the needs of staff for training and technical assistance
Identifies training needs that grow out of program evaluations and on-going observations
Offers on-going training and technical assistance to staff
Promotes staff involvement in obtaining and/or renewing of CDA and their participation in professional development
Establishes and maintains effective working relationships with management clients, representatives of community organizations and other staff members
Assists parent activity coordinator in planning, preparing, implementing any and all trainings and activities organized by the program for the benefit of the children and families enrolled
Assumes and performs any other additional assignment as directed by the Director and/or area director in order to ensure the effective servicing of the clients in our care
Responsible for the overall safety of each child in the GBCA HS/EHS program
According to the New Jersey mandated reporting guidelines, any person having reasonable cause to believe that a child has been subjected to abuse or acts of abuse should immediately report this information to the State Central Registry (SCR). If the child is in immediate danger, call 911 as well as 1-877 NJ ABUSE (1-877-652-2873)
BA/BS in Sociology, Education, Nursing and/or related field
Minimum 2 years’ experience working in an administrative position
Valid NJ driver’s license preferred, local travel is required
Proficient in Microsoft Office Suite or similar computer software.
Writing, filing and maintaining concise and accurate reports, correspondence and other written materials
Modern theories, methods and practices of assigned areas of responsibility and expertise, including early childhood education, social services, emotional and/or physical health, and learning and/or physical disabilities
Federal, state and local laws and regulations applicable to the Head Start program and the assigned areas of responsibility and expertise
Head Start Performance Standards
Modern theories, principles and practices of supervision, including training and staff development
Record keeping and filing practices and procedures
Organize, set priorities and exercise sound independent judgment within areas of assigned responsibility
Interpret, apply, explain and reach sound decisions in accordance with regulations, policies and procedures
Organize and maintain specialized documentation and maintain workable file system
Comprehend and apply laws, regulations, policies and procedures relative to the provision of social services
Instruct and train individuals in a group setting and/or one-on-one
Communicate effectively orally and in writing
Prepare clear, concise and accurate reports, correspondence and other written materials
Exercise tact, objectivity, sensitivity, strategy and judgement in dealing with volunteers, parents and staff
Assign, schedule, review and evaluate the work of assigned staff
Physical & Mental Demands:
The physical and mental demands described here are representative of those that must be met by employees to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to sit, stand or bend; talk or hear, both in person and by telephone, use hands to find, handle, feel or operate standard office equipment; reach with hands and arms to lift up to fifty pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus. The employee will also work outdoors with children during some part of the day during each season.
While performing the duties of this job, the employee is regularly required to use written and oral communication skill; read and interpret date, information, and documents; analyze and solve problems; observe and interpret situations; perform work on multiple, concurrent tasks and constant interruptions; and interact with management, staff, clients, state representatives, and other encountered in the course of work.
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The employee may have occasional contact with abusive and/or physically violent clients. If the employee works in a typical office condition, the noise level is generally quiet. If the employee works in a classroom setting, the noise level, at times, will be above a standard noise level.
Greater Bergen Community Action, Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
To Apply Contact: GBCA Inc., Human Resources 392 Main St. Hackensack, NJ 07601 or
and Email along with resume to firstname.lastname@example.org or Fax to (201) 342-9339
We are an Equal Opportunity Employer (EOE). Equal access to programs, services and employment is available to all persons.