Title: Parent Activity Coordinator
Reports to: Associate Director for Family Services
Learns and adheres to the philosophy and mandates of Head Start/Early Head Start as outlined in the Performance Standards and the Policies and Procedures of Greater Bergen Community Action
Assists in reviewing and updating all parent boards
Assists in making and updating Parent Activity Calendar that includes date and time of parent meetings, scheduled trips, workshops, etc.
Assists in distributing the Parent Activity Calendar to parents, director, associate directors and social service staff
Assists in revising and re-distributing the Parent Calendar of Events as necessary
Assists in the formation of Parent Committees and Policy Councils at all sites
Works closely with the Area Director to plan and set-up Policy Council Meetings
Communicates with all department heads to coordinate workshops for parents
Communicates and coordinates with Community Partners to deliver workshops/services for families
Assists in recruitment of families to enroll in our program
Assists in scheduling, planning and arranging all parent committee meetings
Assists in ensuring all newly elected parent officials (Chair, Co-Chair, Secretary, Bilingual Representative, etc.) have received adequate training to perform their assigned tasks(s)
Assists in ensuring that parent meeting minutes are prepared and distributed to Area Director
Assists in developing flyers, reminders and makes phone calls (as necessary) regarding parent meeting dates. Distributes flyers to remind parents of meeting dates
Assists in coordinating Male Involvement events and Fatherhood Initiative activities
Assists in coordinating with the Area Director and/or program manager, meetings and planned events based upon grants and/or other monies awarded
Attends all activities, staff training, pre-service and professional day trainings
Assumes and performs any other additional assignments as directed by the Area Director and/or program manager in order to ensure the effective servicing of the clients in our care
Responsible for the overall safety of each child in the GBCA HS/EHS program
According to the New Jersey mandated reporting guidelines, any person having reasonable cause to believe that a child has been subjected to abuse or acts of abuse should immediately report this information to the State Central Registry (SCR). If the child is in immediate danger, call 911 as well as 1-877 NJ ABUSE (1-877-652-2873)
Writing, filing and maintaining concise and accurate reports, correspondence and other written materials
Organizing, setting priorities and exercising sound judgment within area of responsibility
Utilizing agency resources to successfully answer parent questions
Methods of identifying and assessing social needs
Organize, set priorities and exercise sound independent judgment within areas of assigned responsibility
Interpret, apply, explain and reach sound decisions in accordance with regulations, policies and procedures
Organize and maintain specialized documentation and maintain workable file system
Comprehend and apply laws, regulations, policies and procedures relative to the provision of a day care operation
Communicate effectively orally and in writing
Prepare clear, concise and accurate reports, correspondence and other written materials
Exercise tact, objectivity, sensitivity, strategy and judgment in dealing with volunteers, parents and staff
Maintain client and staff confidentiality
Utilize agency resources to answer parent questions and referrals
“Responsible for the overall safety of each child in the GBCA HS/EHS program.
According to the New Jersey mandated reporting guidelines, any person having reasonable cause to believe that a child has been subjected to abuse or acts of abuse should immediately report this information to the State Central Registry (SCR). If the child is in immediate danger, call 911 as well as 1-877 NJ ABUSE (1-877-652-2873).”
Bachelor’s Degree in Education or a related field
Professional demeanor and the ability to get along well with others
Two years’ experience planning events that involve community members, parents and/or other groups of individuals
Proficient in Word, Excel, Publisher and other computer applications.
Bilingual a plus
Valid NJ driver’s license preferred, local travel is required
Physical and Mental Demands:
The physical and mental demands described here are representative of those that must be met by employees to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with a disability to perform the essential functions.
While performing the duties of this job, the employee is regularly required to sit or stand for long periods; talk or hear, both in person and by telephone, use hands to finger, handle, feel or operate standard office equipment, reach with hands and arms; and lift or move up to fifty pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus.
While performing the duties of this job, employees are regularly required to use written and oral communication skills; read and interpret data, information and documents; analyze and solve problems, observe and interpret situations; learn and apply new information or skills; perform work on multiple, concurrent tasks; and interact with program management staff, volunteers, representatives of public agencies and community organization and others encountered in the course of work.
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The employee may have occasional contact with abusive and/or physically violent clients. If the employee works in typical office conditions, the noise level is generally quiet. If the employee works in a classroom setting, the noise level could be above a standard noise level.
To Apply Contact:
GBCA Inc., Human Resources 392 Main St. Hackensack, NJ 07601 or
Email along with resume to email@example.com or Fax to (201) 342-9339
We are an Equal Opportunity Employer (EOE). Equal access to programs, services and employment is available to all persons.